On or before September 30, federal contractors must file their annual VETS-4212 Reports if they have a contract or subcontract worth $150,000 or more with any department or agency of the United States for the procurement of personal property or non-personal services.

The VETS-4212 Report requires covered federal contractors to report, by hiring location and EEO-1 category, the following:

• Number of covered veterans employed
• Total number of employees
• Protected veterans hired during the reporting period
• Total number of new hires (regardless of veteran status) during the reporting period.

Employers may choose any payroll period between July 1 and August 30 as their “ending period.” The “reporting period” is the 12-month period before this date. If a federal contractor selects, for example, July 6, 2018, as the ending period, it would report all covered veterans employed as of that date. It would report on all new hire activity from July 6, 2017, through July 5, 2018.

The categories of protected veterans on which federal contractors must report are

• Disabled veterans
• Active duty wartime or campaign badge veterans
• Armed Forces service medal veterans (veterans who, while serving on active duty in the Armed Forces, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985)
• Recently separated veterans (veterans within 36 months from discharge or release from active duty).

Covered contractors are required to invite all applicants and new hires to self-identify as belonging one of these categories of protected veterans. Contractors may also solicit this information from current employees as long as responses are voluntary. That information is then used to complete the VETS-4212 Report.

ADDITIONAL RESOURCES

Regulations implementing the VETS-4212 Report requirement

The VETS-4212 Report from the DOL’s website

Information on the wars, campaigns, or expeditions for which a campaign badge has been authorized 

FAQs regarding obligations under the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 

Constangy’s Affirmative Action/OFCCP Compliance Practice Group is ready to answer any questions regarding your VETS-4212 Report, assist in filing your Reports, or auditing your Reports before filing.

Mark your calendar! September 30 is the filing deadline.